10 Must-Have Recruiting Tools to Find and Hire Top Remote Talent

While making sure you can fill open jobs with the best candidates will often rely on your recruitment processes, including interviews or tests, the right recruiting tools can definitely help.

In the words of MyUKMailbox owner Jamie Sheldon: “Businesses are learning that we can be based in one city but work with a high-impact team made up of individuals all over the country — or the world. So we enjoy the talents of these remote employees without needing them to relocate, which comes with its own expenses and barriers.”

Of course, hiring remote talent isn’t as simple as anyone might think. For one thing, how do you even find these top candidates? How do you weed out job applicants that aren’t actually the best fit?

Check out these top 10 recruiting tools that will help you find the best remote talent for your team with ease.

Top 10 Recruiting Tools to Find and Hire Top Remote Talent

LinkedIn Recruiter

LinkedIn Recruiter makes use of its network of over 400 million users to create a database of professionals who might be your next job candidate. The tool also comes with the social network’s premium features like InMail, which lets you send messages directly to users even if you’re not connected to the app.

You gain access to their analytics tools that show you how to find top candidates for any of your job openings, plus you’re able to recruit on the go with their mobile app, Recruiter Mobile.

If your company has already grown a following, you can go as far as contacting your company’s followers into candidates. LinkedIn’s research has shown that people, particularly non-employees, who follow companies’ LinkedIn profiles likely do so because they’re interested in working for those companies.

So if you already have those followers, it’s a good way to target remote talent that might already have an interest in your company. 

LeadFuze

Need Help Automating Your Sales Prospecting Process?

LeadFuze gives you all the data you need to find ideal leads, including full contact information.

Go through a variety of filters to zero in on the leads you want to reach. This is crazy specific, but you could find all the people that match the following: 

• A company in the Financial Services or Banking industry
• Who have more than 10 employees
• That spend money on Adwords
• Who use Hubspot
• Who currently have job openings for marketing help
• With the role of HR Manager
• That has only been in this role for less than 1 year

If you want to target highly qualified candidates to fill out your remote job positions, source them using LeadFuze.

Using the app, you can start your search with the position you’re looking to fill. For example, you might be looking for a remote accountant. Type in “accountant” on LeadFuze’s search tool, and then the app will automatically recommend related titles that match your search.

And if you really want to be sure that you’re only targeting the most qualified remote talent, use negative keywords in your search. So if you only want people in accounting roles but aren’t, say, vice presidents or founders of companies, you might type in “-founder,” “-president,” or “-vice” to tell LeadFuze to avoid leads that fall into these criteria.

It’s similar to LinkedIn Recruiter — only with LeadFuze, you get instant access to your remote candidates’ full contact details (instead of going through InMail), more detailed filters, and more.

FreeUp

Perhaps you’re looking to fill remote roles with freelancers. FreeUp’s one of the best platforms to find highly qualified freelancers right from the start. The marketplace is different from regular freelancing sites because it adds a pre-screening and vetting process before allowing remote talent on to their platform.

After you’ve created an account on FreeUp, you’re able to start looking for the best remote freelancer for the job right away. You’ll be asked some questions about the kind of role you’re looking to fill, and the app recommends vetted freelancers who fit the bill based on the job description.

FreeUp is great if your goal is to hire freelancers for remote positions, especially if you want to work with them long-term.

Blendoor

Blendoor is a diversity analytics and hiring software company that can help companies align their values with their actual business strategy. The company is responsible for BlendScore, a standard measure used to report on a company’s diversity, equity, and inclusion (DEI) ratings.

You can find out your BlendScore so you can see exactly how to improve your ROI in talent acquisition based on real analytics and insights. According to recent findings by Glassdoor: “More than 3 in 4 employees and job seekers (76%) report a diverse workforce is an important factor when evaluating companies and job offers.” Additionally, “About 4 in 5 Black (80%), Hispanic (80%) and LGBTQ (79%) job seekers and employees report a diverse workforce is an important factor when evaluating companies and job offers.”

Knowing this, you can use Blendoor’s analytics tools to help you identify gaps in your company’s DEI ratings and find remote talent willing to help you fill these gaps in your leadership teams.  

Affectiva

Have you ever wondered if you’re getting the full picture when you interview remote talent via video conferencing apps? Affectiva is a unique tool that can help HR managers in a very niche way.

The software company uses artificial intelligence to help people understand human emotions by analyzing facial expressions and vocal tones, even through recorded videos.

So if your HR team wants to vet remote candidates and completely understand what they might be communicating non-verbally, the app can provide a detailed look into exactly what your prospects might be feeling based on their video interviews.

The tool even works after the fact and can be applied to recorded videos from conferencing apps like Zoom, so you can let the app do its thing even after the interview has happened.

Proven

Any HR team knows that staying organized is one of the keys to effectively hiring remote talent. And when you’re looking for the best candidates for any role from all over, it may be a challenge to keep on top of everything. This is where Proven comes in.

Proven helps small businesses fill out their open job postings faster and more efficiently using their recruitment dashboard for an all in one organized place. The app lets you create a single job posting then distribute it to multiple partner job boards all at once. And if you want access to specialized and premium job boards, you can easily send your post in one click too.

Instead of having to view applications from different job sites, Proven gives you a special dashboard to view, sort, and manage all applications across these job boards. You’ll be able to view and store resumes and CVs, and you can even extend your job posting on any site you choose, all from just one space.

Once you’ve found a pool of potential candidates, you can directly connect and message applicants and schedule interviews, all while having your candidates’ details and resumes within reach.

PandaDoc

One challenge that comes from hiring remote talent is, of course, managing and handling legal documents like contracts and offers. Especially if you and your remote candidates cannot meet in person or submit documents quickly, this might slow down your hiring and onboarding process significantly.

PandaDoc is meant to be the solution to that, helping businesses stay on top of their documents from start to finish. Your HR team can collaborate with one another to draft legal documents, like contracts, complete with the ability to comment on specific sections on your draft.

Want to make sure certain sections and areas of your documents cannot be edited or erased by mistake? You can lock these sections to keep yourself compliant with any regulations and laws.

Then once your document is ready, instantly send these to remote candidates for easy signing. There is no need to snail mail documents back and forth — just ask your remote talent to create an e-signature right from the app.

Vidyard

Once you’ve sealed the deal with your newest remote hire, next comes onboarding your new employees and making sure they’re able to hit the ground running right away.

Onboarding remote employees doesn’t need to be that hard or time-consuming. Instead of repeating the same processes each time a new hire joins the team, consider investing in training resources that you’re able to use repeatedly.

While text documents and manuals definitely still have their place in the onboarding process, videos might be one of the more efficient ways to tour new employees around your workspace and get them familiar with day-to-day tasks that they’ll be expected to complete.

Vidyard is a great tool to help you do just that. Using the app, you can create video tutorials of proprietary apps and software, tour new hires around your project management space, and even include a talking head while you do so — no additional editing required.

Videos you record using Vidyard can be shared to private social media groups and communication channels, but you can also embed them on emails you can send to your fresh hires. Include an animated preview to get people more engaged and even keep track of who has viewed your onboarding videos via in-app notifications.

TimeDoctor

The beauty of remote work is allowing employees to work at flexible times and hours. Even if your team sets regular live calls and meetings from time to time, it’s still important to stay on top of your new remote talent however you can.

To make sure your new hires are completing your company’s remote onboarding processes, you can track their time using TimeDoctor. This employee monitoring software is easy for everyone to start using to track their own time at work, plus the app helps your team make sure your remote employees are getting billed for their working hours with actual data.

And once your new hires have completed their onboarding, you can still use this time tracking tool to do away with manual time tracking, making everyone more productive and organized overall. When payroll season rolls in again, it’s easy to manage and track employee salaries and more from the app. 

Zapier

Zapier makes different apps and software in your existing workflow, talk to one another and integrate. One of the biggest benefits of integrating your different recruiting tools is saving time and automating tasks that can be automated.

There are countless ways to create “Zaps” or integrations between different apps. Zapier has a library of existing Zaps you can refer to and apply instantly, or you can build your own.

One example use case of this for recruiters is this. Say your recruitment and hiring process involves interested candidates filling out a form on Typeform. You can create a Zap that not only sends your new Typeform submissions to a specific Google Sheet where you track your applicants, but you can also automatically send an email to respondents who’ve completed the form.

This email might contain a summary of their responses and a message from your team that they’ll be reviewing their application, as well as important timetables they might need to know about your hiring process.

Or, if you have another process in between an initial application and interview, your email might contain information about that next step, including submitting any test or trial materials and the like.

Key Takeaways

Finding and hiring remote talent has many benefits for companies looking to work with a diverse workforce. However, it doesn’t come without its challenges. From sorting through different candidates, reaching out to cold prospects, or managing the everyday tasks that come with hiring and onboarding, you’ll need the right recruiting tools to keep you afloat.

Use the list above to find the best recruiting tools to add to your recruitment and onboarding process for remote talent, and then watch as you fill out those job openings with more ease.